ISMAR Paper Sessions and Presentation

ISMAR will be held in hybrid mode. ISMAR wants to offer a scientific exchange equivalent to an on-site conference or as close to as possible for online participants. Therefore, all authors must present their papers during the assigned session and time, which will be streamed via Zoom. The exact time slots and sessions are published on our website. The session will be mainly aligned with the Singapore time zone (GMT+8). The planning committee accommodates each author’s time zone as best as possible to limit inconvenient presentation times. However, early morning and evening times may be necessary. Please contact us if additional accommodations are required.

In the session, each author will have 15 minutes to present their research and answer questions from the audience (12-min presentation + 3-min Q&A). Physical audiences will orally give questions, while online audiences      can raise questions on Zoom.

The technical support staff will record all presentations as well as stream them via Zoom. Physical presenters will not need to connect to Zoom by themselves. Our technical staff will forward your video/audio signals from your computer to Zoom. Online presenters will need to access our Zoom by themselves. The Zoom URL will be announced once the conference will be approached.

Presentation Template

All ISMAR 22 paper presentations are expected to use the ISMAR slide template for both their live presentation and the video backup — especially for the title and credits page.  Consistent use of the ISMAR template is important for consistent branding, and in the long run helps grow and sustain recognition of the quality of ISMAR’s scientific contributions.

• Authors can find the presentation template here.

Note that the template contains an ISMAR 22 branded “title slide” and also templates for several different types of typical “regular” slides.

The aspect ratio of projectors in the conference hotel is 16:9 with a resolution of 1080p.

Tips for Live Zoom Presentations (for online presenters)

Internet

• Stop any programs that use internet data such as Dropbox, Google Drive or any other cloud storage system.
• If you can connect to your Router through a wired Ethernet connection, this will provide the highest bandwidth and most stable/reliable connection (unless you have a WiFi 6 enabled setup).
• If a wired connection is not possible, please consider disabling other devices and also other processes/applications on your system, to allow for more available bandwidth during your stream. Please also get as close to your WiFi router as possible.
• For those with unreliable internet connections – consider purchasing a 4/5g USB dongle as a failover device for your main internet connection. These can be setup to kick in automatically if your connection drops.

Computer

• Please use mains power where possible.
• Make sure to only open the applications and windows that you will need for your presentation. This will reduce the load on your computer and reduce the chance of video/audio issues.
• If you plan to share your screen, consider disabling desktop notifications for the duration of your presentation.
• Make sure to also close any unnecessary programs, especially any that can give you notifications (e.g Slack).

Video

• Webcam:
  • Minimum 720p.
  • We highly recommend using a third party webcam rather than the built in webcam on your laptop (at least for older or lower end laptops). The added flexibility of a USB attached webcam can be hugely valuable when trying to set up an effective recording environment. We highly recommend the Logitech C920 series.
  • It’s recommended to disable auto exposure & focus where possible and set these manually ahead of your pre-recording. This will prevent the video image from fluctuating due to small changes in lighting or refocusing due to movements.
• Remember to look at the camera, not just your presentation/notes. You could add a prop to the camera that will allow you to easily focus on it (googly eyes on your webcam or a stuffed animal next to the camera that you can pretend is your audience). This is especially important if you have a built-in webcam that is at the bottom of the screen.

Presentation

• Tablet/Phone – Consider using a tablet or phone as a companion device for your presentation. Most presentation software applications now come with a mobile app where you can view your speaker notes more conveniently.
• Software – If you are It’s recommended to get familiar with the Zoom controls ahead of time, particularly the options for screen sharing and switching between shared applications.

Audio

• If you have an external microphone, this can provide much better audio quality than built in laptop mics – USB microphones provide excellent quality whilst being very easy to setup and use.
• Try to reduce any background noise to the bare minimum. Turn off things like Air Conditioning, Computers, Your Phone and other features of your location that might contribute to additional noise levels.
• Consider closing windows and doors to reduce noise from outside.
• Move to a room away from any louder sources of noise.
• Rooms with hardwood floors, minimal soft furnishings or lots of glass (or other resonant materials/objects) can be a poor location for recording or broadcasting audio, due to increased reflections, echo and noise. Consider recording in a room with lots of soft furnishings, carpeted floors, curtains and other non reflective surfaces to provide the best quality audio for the recording. You can ‘treat’ a reflective space by adding additional blankets, cushions, pillows, towels, etc and placing these on the hard surfaces to reduce any reflections.
• If you have audio in your presentation, please consider using headphones or earbuds so that the audio output from your laptop is not picked up by your mic.

Lighting

• Plugin any external light sources, if running on batteries, consider reducing brightness for a longer battery life
• Choose a space with minimal backlight (no windows or other bright light sources behind you).
• Sit facing the brightest source of light you have available, a darker background is preferable as this will make it easier to distinguish you from your surroundings.
• Ambient light can vary due to changes in weather, clouds, and time of day, so it is recommended to use a continuous lighting source if possible. Close curtains and any other sources of light if possible.
• A darker overall environment will mean the camera has to work harder to boost the light levels artificially, this will lead to a loss of quality for your feed. Position a lamp or other light source off to one side of you (but out of shot of the camera) this will provide a consistent light source throughout your presentation.